1. Karnataka Examinations Authority is conducting online seat allotment by obtaining the options from CET Rank holders for admission to Medical, Dental, Ayurveda, Homoeopathy, Unani, Naturopathy & Yoga, Engineering / Technology and Architecture courses. Seats will be allotted based on the merit and priority of options entered by the candidates.
For the online seat allotment process, NIC, Karnataka along with KEA has worked out a simple user friendly software to make your experience of choosing a professional college and course as simple and convenient as possible. This helps you to navigate through the entire process of accessing the seat allotment, keying in your options in order of priority, securing an allotment of seat, and finally joining the college of your choice. We advise you to read this thoroughly. As always we are there with you, and you can communicate with as on email: email@example.com, KEA Face Book, Website: http://kea.kar.nic.in
All candidates are advised to read the following instructions carefully and understand the process clearly before keying in options.
Candidates are required to make the right choices thereby ensuring that the seat allotment process is completed successfully. KEA will bring out important and relevant information from time to time for smooth implementation of online counseling.
All such information that is periodically updated would be available on KEA website http://kea.kar.nic.in, Helpline Centres and through newspaper notifications.
Every candidate and parent is expected to read through and understand their roles and responsibilities fully. Karnataka Examinations Authority will not be responsible for any consequences arriving due to parents / candidates not reading the brochure carefully and not fulfilling their role and responsibility as indicated in the brochure and following the schedule issued through Press Notifications, Website Notifications and Helpline Centres from time to time.
2. Essentials that a candidate must have when you leave the Helpline Centre after successful verification of your documents are-
(a) Verification Slip
(b) Unique Keyword
(a) Verification Slip: A Verification Slip will be given to all the candidates on successful verification of the documents. Candidates are requested to verify all the details printed on it and if any wrong entries are made therein bring it to the notice of the Chief Nodal Officer of your Helpline Centre immediately.
(b) Unique Keyword: Unique Keyword consisting of eight alphanumeric characters will be printed on the Verification Slip. This KEYWORD is UNIQUE to every candidate. You are required to keep it confidential and this is to be used for your access to the Option Entry Login on the KEA website.
HOW TO ENTER THE KEA WEBSITE?
Open any browser (use Internet Explorer, Firefox for better view) and enter http://kea.kar.nic.in in the address bar and then hit Enter.
After successful entry of the website address candidates have to select the link titled as “UGCET-2014 –OPTION ENTRY” which will take you to next screen.
How to Login for the First Time?
Every Candidate has to enter his / her CET Number, CET Application Number along with the unique keyword which was rinted on the verification slip issued to him / her after verification.
Open any browser (use Internet Explorer, Firefox for better view) and enter the website name as http://kea.kar.nic.in in the address bar. Hit Enter Button in the key board.
Enter the CET Admission Ticket Number in the text box of the home page.
Click Submit button
Enter Application Number which is on the application form.
Enter Secret Unique Keyword Provided after completion of verification of documents.
Enter New Password (should consist of at least one alphabet and one number and should be of at least eight characters) (This is your secret Password, do not let others know to prevent misuse)
Confirm New Password (should same as your New Password)
Enter your Mobile Number (should be a valid mobile number in India, this is the number to which SMS alerts will be sent by KEA ,so it is very important that you enter the number carefully. Just as you have done in the Application Form that you filled in the Verification Centre)
Enter your E-Mail Id: (should be a valid e-mail id and this is the e-mail id to which log in and log out details will be sent ,so it is important that you enter carefully and check the details)
Select Secret Hint question from the List
Type hint answer for the secret question
USER ID and Password will be created for future access. Please remember the same and keep it confidential. KEA will
not be responsible for consequences arising from misuse of Password and confidential Log-in-Id.
Click “Login” Button.
Candidates should verify their basic information such as name, category, rank, etc.
You will enter your Homepage on the Option Entry website.
Check your details appearing on this page-you will see your name, CET Rank, your Rank discipline wise, whether you are eligible to the Supernumerary Quota etc.
How to Logout?
Each time you log in remember you have accessed your homepage. Take care to see that you logout completely by clicking on the log out button. The candidate must logout after completing the session for option filling at any time and should not close the window as such.
How to change Password?
Correctly, check all the basic details which you have entered earlier. After ascertaining the correctness of the entry the system will allow the candidate to enter the new password. Please remember this password for continuation of the process of registration, option filling and option saving. This password or changed password will be required till completion of Online Allotment Process. You can change your password any number of times. Change Password option is used to change password of the candidate login. You can change your Password for secured login.
Your password needs to be carefully and confidentially retained by you. KEA will not be responsible for any consequences arising due to forgotten password / misuse of your password. Preparatory Home Work before Option Entry:
As we have been telling you there is preparatory homework to be done very specifically before you are set to key in your
Options. Your guiding factors arei)
i)Your Rank in each discipline – that is Medical / Engineering / ISMH / Architecture
ii) Your choice of stream-whether you want to limit your options to Medical / ISMH and Engineering / Architecture OR Medical only OR Engineering only
iii) Cut Off and Entry Ranks of the earlier years
iv) Seat Matrix issued this year by the Government which will be available on our Website and Helpline Centres as soon as it is issued by the Government.
iv) Whether you come under any Category?
v) Whether you are eligible for allotment under the Supernumerary Quota for engineering seats?
vi) Choice of college-its faculty, results of the previous years, infrastructure, placements, and availability of good hostel facility-please also visit the AICTE and the MCI / DCI Website for details on colleges.
The Option Work Sheet is there; you can take a print out of the same and start writing your options. Discuss with your parents, family, and friends. Finalise your Options, write it down. Now you are set for entry of your Options. KEA is very keen that every candidate should fulfill her or his merit / rank and true potential and that can happen only if you spend some time writing out your options.
Detailed Option Work Sheet
By Clicking on the hyper link “Detailed Option Work Sheet”, a new window will be loaded. The Window will load with “Detailed option work sheet” which can be take printout by a click on the link “Click here to Print Report”.
The hard copy of “Detailed Option Work Sheet” will have the details of Group, Type, College, Option Number, Course Description, and College Description, so that a candidate will have clear overview of college details. This report will be useful to work out the option entry of courses in various colleges under various course streams based on the candidate’s rank. Step 1: Go to Home Page. Step 2: Click the link “Detailed Option Work Sheet”
Step 3: A Pop up window will be loaded Step 4: Click the link “Click here to Print Report” to take the print out of “Detailed Option Work Sheet”. When Can a Candidate Key in their Preferred Options?
The date and time for beginning Option Entry will be notified in the Newspapers, KEA Website and in all Helpline Centres. Candidates are required to pay attention to the same and should key in their Options before time and last date for option entry. KEA will not be responsible if any candidate claims ignorance of the schedule for Option Entry and fails to key in options within the specified time and date period. Candidates are advised not to wait till the last time and date but should key in their options well within the last date and time specified. KEA will not be responsible if a candidate fails to key in his / her options due to any reasons. Note on Mock All otment
After the entry of options are completed, based on the real data mock allotment will be carried out and the allotment status will be hosted on the KEA website for the information of the candidates. Two days time will be given to the candidates to verify the status of their allotment. Here, the candidate after ascertaining college and course allotted, if he / she wants to change / modify his / her options can do so within the stipulated date and time. Then based on the modified entry of options the real allotment will be carried out. Why do we conduct Mock All otment ?
Based on the Mock Allotment a candidate can know his / her status of allotment as per his / her priority of options. This gives a clear view to the candidate to change or retain the entered options. Candidate can come to know that the other candidate with lower merit has got seat which he was eligible but for his not entering that option. Therefore, candidates will be given one more choice to change the priority of options, deletion of or addition of options. Due to change in the options by candidates after Mock Allotment, one may not get the same seat in the real allotment as was allotted in the mock allotment. Candidate’s Options Entry
(Your Priority Number (or your ranking for your seat option))
Candidates have to enter priority which is given in Numbers. Your priority number starts from 1 and ends in 999 against each course of particular college of specific course stream. The priority number is unique number for each course of all Streams. There will not be any separate priority number for each discipline i.e., Medical, Dental, Engineering, Architecture and ISM&H. The Priority number is common for all the disciplines.
For instance, if you are giving priority number 1(one) for Medical then that number should not given to any other courses
of the other discipline such as Architecture, Engineering & ISM&H. While selecting course in another stream the priority
number should be given 2 (two), 3 (Three), 4 (Four)….. as per your ranking preference.
The following example table will give an idea of entering options, disciplines, and course details.
The above table is only indicative and no inference can be drawn from it. HOW TO GET THE COLLEGE WISE AND COURSE WISE LIST? Step 1:
Go to Home Page. Click the Link “Candidate’s Option Entry” College wise and Course wise list. After entering the basic details, candidate will find the following screen.
Click “Course List” Menu on the right top corner of the home page
Course List will be loaded in the new tab sheet.
Click College List Menu on the right top corner of the home page to view the college list.
Select any one of three colleges list
(Note: Medical Counseling for Medical and Dental Colleges, Engineering Counseling for Engineering Colleges & Architecture Colleges and ISM&H Counseling for ISM&H Colleges)
Select any one of three colleges list.
College list will be loaded in the new tab sheet.
From One College list there is a link to go to Other College list and Course & Description.
Click on the Discipline which you have to apply i.e.
Medical – both for Medical and Dental courses
ISM & H – for Ayurveda, Homoeopathy, Unani, Naturopathy, and Yoga courses
Engineering – for Engineering / Technology courses
Architecture – for Architecture course
(Note: Candidate can apply for more than one discipline by selecting and giving the options numbers in sequential manner)
Courses and Colleges will be listed for particular selected course type
Enter the option in the box by giving numbers 1, 2, 3, 4…. depending on the priority of the course and college. (The Option Number is unique for each course of all Course Stream)
Click “Save” button
Option will be loaded in the sequential order in “Selected view Option” window.
The above table is only indicative for the information of the candidate and no inference shall be drawn in this regard. There is no limit for entry of options and a candidate can enter any number of options as he / she wishes to exercise on his / her own priority. Candidates are advised to enter more number of options to avoid the disappointment of not securing a seat. Any candidate has to enter the option in the priority as he / she desires. Candidates are advised to do thorough home assignment regarding the choices which they want to exercise, the college which they prefer, the course which they are interested to join etc. It is better to download the option entry sheet and discuss the same with your parents / guardians / mentors etc before actually entering same in the system. Your interest in the discipline, college infrastructure, course, distance from your place, availability of hostel etc may be some of the issues to guide your choices of options and advice of your parents. As it will save your time and minimize your chance of making mistake in option entry on the online option entry form. The allotment will not proceed to the next rank candidate till the list of your options is completely searched for availability of a seat. The candidate may change the options as many times as he / she desires before the last date and time notified for entry of options.
Options recorded in the server on the last day and time of the notified schedule in each round will be frozen and only the frozen options will be considered for allotment of seats.
NOTE: Candidates are advised not to start entering the options directly on the online option form on the internet without preparatory work at home on choice of options, as it leads to commission of mistakes / wrong entries / wrong order of preferences. In order to avoid last minute rush candidates are advised not wait till the last day and KEA will not be responsible for any network related problems. NOTE:
1. Candidate can enter options for more than one discipline Medical / Dental and Engineering or for Engineering and Architecture or for Engineering and ISM & H disciplines to which he / she is eligible.
2. Candidate can enter for all the disciplines, if he / she is eligible for all the disciplines.
3. Candidates whose parental income is less than Rs.4.50 Lakhs per annum will be eligible for allotment of supernumerary quota seat. Candidate need not enter separately for Supernumerary Quota Seats in the option entry form. Example 1: Candidate who’s applying for one course type
A Candidate is applying for one course type for e.g. Engineering. He / She willing to apply for 6 Course in 3 different
Colleges. Step 1: Go to “Option Entry” panel. Click “Engineering” in the “Option Entry” panel.
Step 2: Govt. College
Type 1 against Course – E001CS
Type 2 against Course – E002EC
Step 3: Engineering – Private Aided College
Type 3 against Course -E003IM
Type 4 against Course –E004IM
Step 4: Private – Unaided College
Type 5 against Course – E005TC
Type 6 against Course – E006IT
Step 5: Click “Save” Button Example 2: Candidate who’s applying for more than one discipline
Candidate applying for more one course type for e.g. Medical, Architecture & Engineering. If she/he is going to apply for 12 courses
Out of four colleges,
4 options in Medical, 4 options in Architecture and 4 options in Engineering discipline.
Step 1: Go to “Option Entry” panel.
Step 2: Medical: Click “Medical” in the “Option Entry” panel.
Step 3: Govt. College
Type 1 against Course – M021ME
Type 2 against Course – M001ME
Step 4: Medical – Private Aided
Type 3 against Course –M005ME
Step 5: Medical – Private Unaided College
Type 4 against Course – M006ME
Step 6: Architecture: Click “Architecture” in the “Option Entry” panel.
Step 7: Govt. College – Type 5 against Course – E001AR Step 8: Private- Aided College
Type 6 against Course – E041AR
Type 7 against Course – E024AR
Step 9: Private- Unaided College -Type 8 against Course – E007AR
Step 10: Engineering: Click “Engineering” in the “Option Entry” panel
Step 11: Government College
Type 9 against Course – E001CS
Type 10 against Course – E001EC
Step 12: Private- Aided College – Type 11 against Course -E003IM Step 13: Private- Unaided College – Give 12 against Course – E005TC
Click “Save” Button
(Note: Priority will be given in the order as 1, 2, 3 ….. where top priority is 1, 2 is second top priority, 3 is third top priority…. and Priority Number is unique for all Course stream in common) FAQ’s on OPTIO N ENTRY How to save Options entered?
Just below the option entry panel a button called “SAVE” is available on the website. Every time a candidate enters the options and wishes to exit the website he has to click the button “SAVE” and then he can logout from the website without any loss of information. Does a candidate have to enter all the options at once?
No, a candidate can enter and alter the entries as many times as he wants, but before the last date and time prescribed for option entry. But each time candidate has to SAVE his options by clicking on the SAVE button. How to make changes in Options saved and entered?
After completion of process of options entry is over, and if a candidate wants to change the options he can do so by changing the preference order in the “Modify Selected Option” panel. Then save the options. He can see the changed order of preference in the “Selected Option View” which shows all the saved options. But this can be done only before the last date and time for option entry is over. Is it essential that a candidate key in all his / her Options in one sitting in front of your computer?
No, a candidate can enter as many times as he wants 24 X 7 at any number of sittings, but before the last date and time prescribed for option entry. But each time candidate has to SAVE his options by clicking the SAVE button. Till what time can a candidate make changes in the Option Entry Form?
Before the last date and time prescribed for Option Entry. How to Change Order of Priority?
Once the option entry is completed, the computer will display all such entered options in a separate panel “Modify Selected Option”. The candidate by viewing this can rearrange the options. The 54th option may be changed to 30th in the following method. Scroll down to the 54th option number, place the curser in front of it and enter as 30. Now this modified option will be placed at the position at 30, this can be viewed at the separate panel “Saved Options”. Like this a candidate can change the order of options and he can delete the entered options by entering zero in the order number.
Therefore, it is better to enter the options after you have written it down in the option entry sheet to avoid confusion. Modifying Order of Options
If you want change the order options of the college and courses. Step 1: Go to “Modify Selected Option” window. Step 2: Change the Numbers / Type the new numbers in the option field for new priority.
(Note: Take care that there should not two same number in the options entry since Priority number against each course is unique) Step 3: Click Update Button in the Options Step 4: Newly Modified option will be loaded in the “Selected view Option” window Example 1: Candidate who’s wants to change the priority of courses
A Candidate is needs to change the priority of the courses. The process of changing the course priority is instructed below
If the candidate gives same option number for more than one course then the system would automatically sort those options
as per alphabet sorting of course.
Step 1: Go to “Modify Selection Option” panel.
Step 2: Change 4 against Course – E001CS – Change 6 against Course – E002EC
Step 3: Change 1 against Course -E003IM – Change 2 against Course –E004IM
Step 4: Change 3 against Course – E005TC – Change 5 against Course – E006IT
Step 5: Click “Update” Button
(Note: Care should be taken that there should not be two same options for the different disciplines since Priority number against each course / discipline is unique)
Example 2: Candidate who wants to change the priority of Disciplines (More than One Discipline)
The Current option priority is given below in “Table X”
The Candidate wants to change the priority of College course as fallows in “Table Y”
Step 1: Go to “Modify Selected Option” window.
Step 2: Change 2 against Course – M021ME- Change 1 against Course – M001ME
Change 7 against Course – M005ME
Change 8 against Course – M006ME
Change 3 against Course – E001AR
Change 6 against Course – E041AR
Change 10 against Course – E024AR
Change 11 against Course – E007AR
Change 4 against Course – E001CS
Change 5 against Course – E002EC
Change 9 against Course – E003IM
Change 12 against Course – E005TC
Click “Update” Button
(Note: Care should be taken that there should not be two same options for the different courses since Priority number against each course is unique). Delete Options
How to delete Options entered?
In the “Modify Selected Option” if a candidate enters zero (0) then automatically that option will get deleted from the list.
Step 1: Go to Modify Selected Option window.
Step 2: Enter the number “0” (Zero) in the option field to delete.
(Note: More than One Option can be deleted at the same time)
Step 3: Click Update Button in the Options
Step 4: Deleted Entry option(s) will not be there in “Selected view Option” window
Step 5: Click “Update” Button
(Note: Option 1 and Option 2 is left unchanged, since option 3 is deleted and priority will be changed after option 3) Example 2: Candidate who wants to change the priority of courses (More than One Course)
A Candidate “B” is needs to delete the some courses from Options Entry. The process of deleting the courses priority is
The Current Courses are given below in “Table X”:
The Candidate wants to delete some of College course given below in “Table Y”
(Note: Care should be taken that there should not be two same options for the different courses) Print Option Report (Summary/Detailed)
Once the “Options entry” is over. You can have the report printed in both summary and detailed manner.
Step 1: Go to “Selected Options View” window.
Step 2: Cross verify the courses and colleges depending on the priority of Courses, Colleges and Course type
Step 3: Click hyperlink “short” or “detailed” to get the short or detailed report respectively
Can I take a printout of My Options Entry sheet? If so at what stage?
Provision is made to take the print out of options at every interval. Candidate has to SAVE his options whenever he changes his options. For the purpose of allotment of seats the computer will consider the last saved options. So it is advised that the candidate take print out of the final options at the end, that is, if you have done your final option entry and you will not change your options further, then you can take the print out of the entered and saved options for your reference. Options Entry Example
By a Click on the hyper link “Option Entry Example”, a new tab sheet will be loaded by the browser. The tab sheet will have the details of instruction how a candidate can register options for the courses.
If a candidate has one or more ranks in following streams such as Architecture, Engineering, ISM&H and Medical, they might apply for one or more courses respectively.
Step 1: Go to Home Page.
Step 2: Click the link “Option Entry Example” View Login Details
Click the link “View Login Details” to view your latest login details in the web page.
Step 1: Go to Home Page.
Step 2: Click the link “View Login Details”.
Step 3: A Window will load with Login details.
This uptimes the history of your log in and log out in to your account. You can access this information and be assured that
as long as you have not disclosed your unique keyword and password; nobody can access your account.
How does a candidate know his/her account is not accessed by others?
It is very clearly informed to all the candidates that the USER ID, Unique Keyword and PASSWORD should not be revealed to anybody. Further, KEA is sending SMS alerts and e-mails each time when a candidate logs in and logs out of the website. For this the candidate has to enter his mobile number correctly and the e-mail will be sent from are registered valid e-mail ID only. Based on the Keyword provided by KEA the candidate has to generate his own password. It is the duty of the candidate to safeguards the credentials of unique Keyword, login and password provided by KEA. Therefore, other than the candidate it is not possible to access / edit the candidate accounts by others or even by KEA.