(i) After the last date and time fixed for entering the options is over and as per the seat matrix issued by the Government, action will be taken to allot the seats in the order of merit based on the priority of the options entered by the candidates and by following the reservation policy of the Government.
(ii) The computer begins allotment with the Special Category seat for NCC, Sports and Physically Disabled category.
a. All NCC candidates holding preference 1 to 8 will be allotted seats in NCC quota as per their preference and if the preference is the same the interse merit among the candidates will be considered. Likewise candidates in Sports category in Preference 1 to 5 will be allotted in Sports quota and where the preferences are equal the interse merit will be considered. The computer then proceeds to allot seats to the Physically Disabled persons as per their rank and options. As per the Act, 3 % of the seats in all Government, Aided and Unaided private colleges in Medical / Engineering / Architecture / ISMH courses are reserved and candidates belonging to the Physically Disabled Category can give options as per the seat matrix in these colleges.
b. For Engineering seats all candidates will be considered first against Supernumerary Quota seats if their parental annual income is less than Rs.4.50 Lakhs and if seats are available in Supernumerary Quota.
c. General Merit category candidates will be considered only in the General Merit quota. The rank list will be invariably followed for allotment of seats. All Reserved category candidates will first be considered for allotment in General Merit as per their merit and rank and as per the options given by them. After the General Merit seats are exhausted the candidate belonging to the respective categories will be allotted the seats in their respective category as per their rank and as per the options given by them.
d. Reserved Rural and Kannada Medium Category candidates will be first allotted in General Merit Category, then in the Rural and Kannada Medium of General Merit category and respective general of the reserved category and finally in the Rural and Kannada Medium of the respective category subject to availability of seats.
e. While allotting to Special Category candidates namely, Defence, Ex-Defence, Scouts & Guides and CAPF, first allotment will be made under General Merit category as per their ranks, if the seat is not available in GM, then it will be allotted in the respective reserved category if seats are available and then finally the seats will be allotted under Special Category if seats are available in the order of merit.
f. * While allotting to Reserved Categories and Special Category candidates in Engineering, first allotment will be considered under Supernumerary Quota if eligible, then under General Merit category, if the seat is not available in GM, then it will be allotted in the respective reserved category if seats are available and then finally the seats will be allotted under Special Category if seats are available in the order of merit.
(g) If the candidate has been allotted an engineering seat other than Supernumerary Quota, then if the same seat is available under Supernumerary Quota in any of the prescribed rounds, then such candidate will be allotted under Supernumerary quota.
Illustration for Allotment of seat
After the verification of documents and excising options by the candidate the seats will be allotted as in previous years in three rounds i.e., (1) Admission Round (2) Casual Vacancy Category Round (3) Casual Vacancy Round
The following system will be followed for allotment of seats. Here is a sample illustration of choice of options by a candidate:
Name of the candidate: Uma
Medical Rank: 262
Engineering Rank: 1200
Architecture Rank: 140
ISMH Rank: 300
In this case the candidate is interested only in Medical seat. Hence her priority of options will be Medical only and he has given the following options
The computer starts Medical Round allotment with Rank 1. Then after completing allotment till rank 261, it reaches rank 262. Uma’s Medical rank is 262 and hence option number 1 is not available. Similarly option number 2 is not available as the candidate above her rank has already been allotted and no vacancy exists. The next option is 3 and the college code is 3 and that option is available. Hence the computer will allot option number 3 to the candidate. The candidate can now download her allotted details and join the college and report her joining status to KEA through the Option Entry Portal, if she is satisfied with the allotment otherwise she has to exercise her options and exercise fresh options in the next round after verifying the availability of seats. The option exercised is now number 3 and the college allotted is number 3.
Name of the candidate: Heeba
Category : 3B
Medical Rank : 850
Engineering Rank : 1450
The candidate is considered as per her rank in each discipline as per her options in the order of priority mentioned by the
The allotment starts with the Medical discipline. All candidates who have a Medical rank will be considered and their options will be noted by the computer. In the instance case her Medical option is 3 hence, the first two options which are Engineering options will not be considered during Medical allotment stage.
At Stage I : – During Medical seats allotment the candidate is picked as per her Medical rank. All her Medical options are considered i.e., 3, 6 in the order of priority. If the candidate gets her seat for the option of priority no.6 (Medical, 102, D) then the seat will be allotted. The choice list for further stages like Engineering, ISMH, Architecture etc., will be reduced to priority from 1 to 5.
At Stage II: – During ISMH seats allotment the candidate is picked as per his/her ISMH rank. All his ISMH options are considered i.e., 4, 5 in the order of priority. The candidate does not get any ISMH seats for that rank, so her Medical seat is retained. The choice list from (1 to 5) for further stages will remain unchanged.
At Stage III:- During Engineering seats allotment the candidate is picked as per her Engineering rank. All his Engineering options above 6 (i.e., from 1 to 5) are considered. i.e., , 2 in the order of priority. If the candidate gets his/her seat for the options of priority no.2 (Engineering, 5, CS) then that seat will be allotted and the previously allotted seat (Medical – option 3) will be returned to the seat matrix. The choice list for further stages like Architecture will be eliminated.
CASE No. II
At Stage I:- During Medical seat allotment the candidate is picked as per his/her Medical rank. All his Medical options are considered i.e., option no.3, 6 in the order of rank and priority. However, both these seats have been allotted to candidates higher in the merit order claiming seat in this round. The candidate is not getting any Medical seat. The choice list for further stages like Engineering, ISMH, Architecture will remain unchanged.
At Stage II:- During ISMH seat allotment the candidate is picked as per his/her ISMH rank. All his ISMH options are considered i.e., 4, 5 in the order of priority. The seat at option 4 is available. The candidate is allotted the ISMH seat at priority no.4 (702, A). Hence, the choice list for further stage like Architecture etc., will be reduced to priority 1 to 3.
At Stage III:- During Engineering seat allotment the candidate is picked as per his/her Engineering rank. All his Engineering options above priority 6 (from 1 to 5) are considered i.e., 1, 2 in the order of priority. If the candidate gets his/her seat for the option of priority no.1 (Engineering, 3, EC) then the seat will be allotted. The choice list for further stages like Architecture etc., will be eliminated.
CASE No. III
At Stage I:- During Medical seat allotment the candidate is picked as per his/her Medical rank. All his Medical options are considered i.e., 3, 6 in the order of priority. If the candidate gets his/her seat for the options of priority no.6 (Medical, 102, D) then the seat will be allotted. The choice list for further stages like Engineering, ISMH, Architecture will be reduced to priority from 1 to 5.
At Stage II:- During ISMH allotment the candidate is picked as per his/her ISMH rank. All his ISMH options are considered i.e., 4, 5 in the order of priority. The candidate does not get any ISMH rank. The choice list for further stages will remain unchanged (1 to 5).
At Stage III:- During Engineering seat allotment the candidate is picked as per his/her Engineering rank. All his Engineering options above priority 6 (1 to 5) are considered i.e., 1, 2 in the order of priority. The candidate is not getting
any Engineering seats. The choice list for further stages will remain unchanged.
At Stage IV:- During Architecture seat allotment the candidate is picked as per his/her Architecture rank. His Architecture
rank is not considered since the priority (7) is greater than 5. System assumes that his higher option is satisfied.
The same procedure is followed for all the stages and each stage is known as one iteration. Therefore there may be many iterations in one round. The iteration will stop when the seats are exhausted or the choice of the candidate is over. By this method the candidate gets the best of the best seat as per his choice and options and as per his rank. The candidate can track the allotment of seats in every iteration stage.
This illustrates that at each stage, the options are getting shrunk before moving to the next stage, if seats are allotted. If seats are not allotted, the options list remains unchanged.
The seats which are returned back to seat matrix in the process of allotment stages will be allotted to the next candidate as per rank and options. This way there will be a number of iterations till the candidate gets the best seat of his choice governed by rank. This means, the system halts allotment when no seats are available for a candidate as per his options.
All the stages taken together as detailed above will form one round and the stages mentioned above, are known as iteration stage. The iteration stage in each round will go on as long as the choice of the candidate is not fulfilled or the availability seat is not exhausted. In this way each candidate will get either a Medical seat or an Engineering seat or ISMH seat as per his/her rank and priority in the respective disciplines. However it is possible that if all seats are exhausted then a candidate might not be allotted a seat at all. Therefore it is very important to candidates to give their options/choices very carefully and after considerable thought and after discussing with their parents and elders. If by chance the options given by the candidate is not well thought he may lose a seat in a good college as he may not have given option for that particular college or would have given lower options. For example a candidate is interested in college A, but by mistake or by oversight he has given a lower preference for that college and has given higher preference for some other college. The computer then will allot a seat as per his rank and as per his higher priorities. In this way he may tend to lose a seat in the college of his choice merely because he has not given a correct priority of options.
The iteration stage starts with Medical/Dental seats, and goes on till the Medical seats is exhausted or choice of candidate is exhausted. Similarly in the 2nd iteration stage the choice of the candidates in ISMH discipline is considered and in the 3rd iteration stage the choice of candidates in Engineering is considered and finally the 4th iteration stage the choice of the candidate for Architecture discipline is considered. If the candidate has given his first choice as Engineering and 2nd choice as Medical then in the 1st stage of iteration the Medical seat at option no.2 will be considered and a Medical seat will be allotted to him as per his priority and rank if seats are available. So in the 1st iteration the candidate will get a Medical seat and immediately in the Engineering iteration stage the candidate will be allotted the Engineering seat as per his rank and priority by cancelling the Medical seat as the first priority is engineering. The Medical seat so cancelled will be added to seat matrix of the same college and category and allotted to the next candidate as per his/her rank and priority. Therefore the candidate ultimately gets the seats of his choice/priority. In the final analysis the candidate gets the best of the best seats of his choice.
After the entire iteration of all the discipline is complete the final list will be announced on the website and this is known as the Admission Round. Therefore, many iterations may take place in one round as per the choice of the candidate and as per the availability of seats. The candidate can track down the movement of seats in the different iteration stages to satisfy himself that the best of the choices is allotted to him. Virtual tracking of the process of allotment by the computer can be viewed by the candidate after allotment. This ensures transparency in the entire allotment stage and KEA is known for its motto Trust Through Total Transparency. The final list of the Admission Round will be hosted on the website, in the Helpline Centres and individual allotment will be sent by SMS, e-mail and the candidates are requested to note the allotment of seats to them in the Admission Round. The candidate here has 4 choices. The choices are: -
Choice 1: Satisfied with the allotted seat and candidate is willing to report to the allotted college, therefore candidate will not be considered for further allotment of seats in any subsequent round for any discipline. Such candidates should pay the prescribed fees by downloading the allotted details in the Helpline Centres, obtain the admission order and report to the college and immediately login to their Option Entry Log-In-Id and report to KEA that they have joined. If a candidate fails to report back to KEA that they have joined, then seat will be cancelled even though they might have physically joined.
Further any candidate who has paid the fees and obtained the Admission Order and fails to report to the College on or before the last date and time specified by KEA in the Admission Order, for such candidates no extension of time will be given and the allotment made in his favour shall be treated as Cancelled and he / she has no claim further on such allotment and they will not be considered for allotment of seats in the subsequent round. Such seats shall revert back to the pool and fee paid by them will be forfeited.
Note : Those candidates who have passed second PU / 12th Standard examination before 2013 annual examination should produce the original Transfer Certificate (TC) from the Institution where the candidate is presently studying at the time of receiving the Admission Order.
Implication: Not eligible to participate in the subsequent rounds.
Important: Before opting this choice candidate is advised to be sure as he / she cannot come back to Option Entry Process in CET-2013.
Choice2: Satisfied with the allotted seat but wishes to participate in the next round with fresh options. If fresh options gets allotted then earlier allotted seat gets cancelled automatically OR if fresh options seats are not allotted then earlier allotted seat shall remains in candidates favour.
Implication: Eligible to participate in the subsequent round keeping the seat allotted on hold. However, if a seat in the fresh options gets allotted the candidate loses his old seat. There is no choice between the seats.
Important: While entering the options afresh, candidates are advised to give only such options that are better than his / her allotted seat as if the fresh option seats get allotted they lose their old seat. If none of their option seats are available then the candidate earlier seat is retained.
Choice3: Not satisfied with allotted seat but wishes to participate in the next round with fresh options by surrendering the allotted seat.
Implication: Eligible to participate in the subsequent round with fresh options and no hold on allotted seat.
Choice4: Not satisfied with KEA allotted seat and candidate has got seat elsewhere, so candidate is quitting and not to be considered for allotment of seats in any of the further rounds.
Implication: Not eligible to participate in the subsequent round no hold on the allotted seat and seat allotted earlier will get cancelled.
Choice5: I f a candidate fails to exercise any of the above 4 choices within the stipulated date and time then the seat allotted to such candidate stands cancelled automatically without any further notice in this regard and who will not be allowed to participate in further rounds.
It is the endeavor of the Government that no seat should mis-utilized as all seats under Government quota are subsidized for the meritorious students and will not be allowed to participate
A gap of 7 days will be given to the candidates from the date of hosting the allotment details on the website in the Admission Round to excise their choice of willingness or unwillingness. All candidates who are not satisfied with the choice of seat or course allotted shall necessarily give their willingness for the next round of allotment i.e., the casual vacancy category round. In this round at the first stage all seats available / not allotted or those allotted to candidates and returned back by the candidates to KEA will be put for allotment. In addition in this round all seats in Rural category and Kannada medium category will be converted into the respective GM category of that particular category, for e.g., in category 2A there are 3 seats in Kannada Medium and 2 seats n Rural category these seats could not be allotted in the previous round as there were no candidates available in that particular category, these 5 seats will be converted into 2A General category (2AG) and the same will be consider for allotment to the 2AG category candidates in this round. Similarly Rural and Kannada medium seats of GM, Category-1, 2B, 3A, 3B and SC & ST will be converted to the respective GM category and will be considered for allotment to respective category candidates in this round. All eligible candidates will be allowed to exercise fresh options again in this round. The options exercised afresh by candidate will be consider for allotment of seats in this round. After iteration in this round the final list of allotted seats to candidates will be put up on the website. The candidate again has the 4 options as detailed above regarding acceptance or rejections of the allotted seats. Time gap of 5 days will be given to the candidates to exercise the above options.